You just set up your new organization and you have your spiffy new WordPress, Wix, Squarespace or Weebly web site. You look like a pro, now you want to communicate like a pro. For this example, I’m using the inhearts.org domain and I’m setting myself to send email as firstname.lastname@example.org rather than my Gmail address of email@example.com.
It takes 3 things to pull that off:
- Create my branded firstname.lastname@example.org email addresses with Directra
- Configure Gmail to use my newly branded email address.
- (Optionally) Configure my iPhone Email app to use my branded address.
Today, I’m going to jump to Step 2, because my inhearts.org colleagues are eager to get started. I’ll cover Steps 1 and 3 in a follow-on post.
Gmail account settings
Go into Gmail and click on the Settings option.
You will see a navigation bar at the top of the page. Click on the Accounts option:
From there, you will get a screen that has something like this. We are interested in the “Send mail as” section (see the red arrow):
Here you’ll see how I’m currently set up (click the image to zoom):
- Existing email@example.com address assigned by Gmail
- Existing branded firstname.lastname@example.org email that I setup previously
- Notice this is my default
- Also notice my SMTP server is “smtp.forteinc.com” (more on this later)
- “When replying to a message” preference (very important) so Gmail will use the correct address when I reply. This ensures that:
- Replies to a message sent to email@example.com use that same address
- Replies to a message sent to firstname.lastname@example.org use that same address
Click “Add another email address you own” (in the red box) and to get this pop up:
Add another address
- Enter you Name and Email.
- Leave “Treat as an alias” checked
- Most of you should accept the default of “Send through Gmail”
- But if you have an SMTP service (like I do for email@example.com) you can specify it here. I will cover this in a future blog.
- Press “Send Verification” and you are almost done
Verify the new email address
Gmail is very security-conscious and they don’t want you sending email with a from address you don’t own — like firstname.lastname@example.org. So Gmail gives you two options for verifiying that you own the newly branded email address by sending an email to that address (i.e., email@example.com) like this:
- The simplest thing to do is just click the link in the red box.
- Or you can copy the confirmation code next to the red arrow and paste it here:
Using your branded email
Now, when you compose a new message, you’ll see a From box on the new email:
- My default From address is firstname.lastname@example.org (from my Settings above)
- But now I can easily pick email@example.com when I want to use that address
Best of all, when I reply to an existing message sent to either firstname.lastname@example.org or email@example.com, Gmail will automatically use the correct one for me. This makes it easy for me to manage all my email addresses in a single account without having to remember which one to reply with.
Now, if only there was a way for Gmail to figure out which one use when I compose a new message. Hmmm…
Your are emailing like a pro
Donors and followers of www.inhearts.org no longer get unprofessional-looking emails from firstname.lastname@example.org or even email@example.com. Now, I look like a pro using firstname.lastname@example.org thanks to Directra and Gmail.